Sectional Title Management – Managing Agent
The services listed below are a summary of the most common services offered by Media Property Management. The following inter related functions form the basis of a solid Managing Agent Offering
Levy Administration:
- Preparation of monthly levy statements;
- Levy management in conjunction with the scheme levy insurance and or collection attorneys;
- Issuing Levy Clearance Certificates
- Collating and billing of owner electricity / water usage from meter readers
- CSOS levies as per participation quotas
Financial Management and Reporting:
- Monthly reconciliation of all banking, creditor and debtors control accounts
- Accurate capture of the all accounting transactions
- Preparation of Monthly Management accounts
- Prompt payment of all creditors, employees and ad hoc payment, using trustee elected system
- Filing and storage of accounting documentation. On & off-site backup
- Preparation of financial year end accounts with a full audit pack
- Reconciliation of recoveries in respect of utilities
- Telephonic queries with COJ
- Accurate budget preparation
Estate Management:
- Bi-monthly inspections of your complex
- 10 year maintenance plans Software (legal requirement for all trustees to prepare for AGMs – data input from trustees)
- Sourcing of goods and services in terms of specific agreed protocols
Client Liaison
- Information gathering as prescribed by law;
- Incident assistance
- Assistance with insurance claims and repairs preparation
- Distribution of regular newsletters and circulars
Governance and Secretarial:
- Facilitating prescribed scheme executive and member meetings
- Minute recording and preparation. Audio recording & Backup
- Attend to Government requirements such as SARS , CIPC , CSOS, Workman’s comp. et al
- Receive complaints & refer to appropriate trustees
- Assist with CSOS cases up to the preparation for hearings
- Scheme executive (trustees) guidance, where needed
- Assist Trustees with STSM & PMR law
- Liaison with professionals such as insurance brokers, bankers and valuators
- Guidance with conduct rules & lodgement to CSOS
Please don’t hestitate to contact us with any enquiries. We will be happy to meet with your Trustees to discuss your needs & how we can meet those needs, in order to ensure the smooth & efficient management of your complex.
email : evan@mediaprop.co.za
Tel : office 011 886-3161